Data Protection Policy
N.A. Williams Building Consultancy Ltd
N.A. Williams Building Consultancy Ltd is committed to complying with UK data protection laws, including the UK General Data Protection Regulation and the Data Protection Act 2018.
This Data Protection Policy explains how we handle personal data and the steps we take to ensure it is processed lawfully, fairly, securely, and responsibly.
Company Information
N.A. Williams Building Consultancy Ltd
40 Lorne Road
Dorchester
DT1 2LH
Telephone: 01305 269283
Email: nawilliams@gmx.com
Website: https://nawilliamsbuildingconsultancy.co.uk/
Company Number: 06433490
Purpose Of This Policy
The purpose of this policy is to ensure that all personal data handled by N.A. Williams Building Consultancy Ltd is collected, processed, stored, retained, and disposed of appropriately.
We aim to ensure that personal data is handled in a way that protects individuals’ privacy and supports our legal and professional responsibilities.
Personal Data We May Process
We may process personal data relating to clients, prospective clients, suppliers, contractors, consultants, website users, professional contacts, and other individuals involved in projects or enquiries.
This may include names, addresses, telephone numbers, email addresses, project addresses, property information, planning and building project details, enquiry records, correspondence, invoices, payment records, and other information required to provide our services.
Data Protection Principles
We aim to ensure that personal data is:
Processed lawfully, fairly, and transparently.
Collected for specific, clear, and legitimate purposes.
Adequate, relevant, and limited to what is necessary.
Accurate and kept up to date where required.
Stored only for as long as necessary.
Protected against unauthorised access, loss, misuse, or disclosure.
Lawful Processing
We will only process personal data where we have a lawful basis to do so. This may include contract fulfilment, pre-contract enquiries, legal obligations, legitimate business interests, or consent where appropriate.
Data Security
We take appropriate steps to protect personal data. These may include secure record keeping, password protection, restricted access, careful email handling, secure digital systems, and appropriate procedures for managing personal information.
Staff And Contractor Responsibilities
Anyone handling personal data on behalf of N.A. Williams Building Consultancy Ltd must ensure it is kept confidential, used only for legitimate business purposes, shared only where appropriate, and protected against unauthorised access or loss.
Sharing Personal Data
Personal data may be shared where necessary with trusted third parties involved in providing our services. This may include structural engineers, planning consultants, energy assessors, building contractors, IT providers, website providers, accountants, insurers, legal advisers, and public authorities.
We will only share the information required for the relevant purpose.
Data Retention
Personal data will only be retained for as long as necessary. This may include retention for legal, accounting, tax, contractual, insurance, project record, or professional record-keeping reasons.
When personal data is no longer required, it will be securely deleted, destroyed, or anonymised where appropriate.
Data Breaches
Any suspected personal data breach will be investigated promptly. Where required by law, we will report relevant breaches to the Information Commissioner’s Office and notify affected individuals where appropriate.
Individual Rights
Individuals have rights under UK data protection law, including the right to access personal data, correct inaccurate data, request deletion, restrict processing, object to processing, and request data portability where applicable.
Requests should be made using the contact details listed above.
Policy Review
This Data Protection Policy may be reviewed and updated from time to time to ensure continued compliance with relevant laws and business practices.